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Bookkeeper

Company Name:
Open Systems Technologies
Primary Role:
Perform all accounting, payroll, taxes, financial reports and record-keeping functions.
Track and manage all accounts receivable and accounts payable. Assist with administrative office
tasks, such as computer back-ups, correspondence, job file management, phone handling and weekly
reports as needed.
Results Expected: All financial activity is recorded correctly and in a timely manner. All records are
kept neat and organized. All necessary information concerning finances is communicated to the
Office Manager and the Owner. Assist other members of the office staff, when necessary.
Assist in the collection of accounts receivable with a cycle of phone calls and follow-up
letters.
Brief owner on delinquent accounts. Log all invoices and complete weekly aging of accounts receivable.
Perform Accounts Payable (A/P).
Verify invoices accurately reflect goods and services received and are mathematically accurate.
Create checks for approved accounts payable to ensure accounts payable are kept current and all referral and subcontract fees are entered and paid.
Office/Administration: Operations
Complete daily/weekly reports and turn in on time to manager.
Assist with ordering of office supplies.Maintain office supplies and perform reordering as needed using the Office Inventory Log.
Ensure office is neat and organized and has adequate supplies.
Assist with answering phone, provide customer service, and maintain phone message documentation.
Make sure phone calls are answered and routed correctly as needed, ensuring all phone calls are answered quickly and calls are handled efficiently.

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